What is the draft Leasing and Licensing Policy?

Frankston City Council owns or controls property for the benefit of the community, and is committed to the responsible management of its land assets and resources.

While Council's Property Strategy 2021-2025 sets out objectives for the leasing and licensing of Council owned or managed land, we've now also drafted a Leasing and Licensing Policy to provide more detail.

The draft Policy also aims to address challenges experienced by Council when leasing and licensing Council owed/managed land.

Key points in Policy

The Policy aims to improve how Council manages leasing and licensing on Council owned/managed land in the following ways

Challenges addressed by the draft Policy

Scope of the draft Policy

The draft Policy applies to all Public Land, except as listed below where it may be used as a guide:

  • Hiring of Council facilities or Council community halls
  • Community Centres and Ebdale Hub
  • Itinerant traders such as mobile food and beverage operators, and footpath/roadside trading/dining
  • Joint Use and Management Services Agreements/Contracts
  • Occupiers of Council Reserves (including roads) for private use purposes e.g. Kananook Creek occupancies
  • Seasonal tenancies/sporting allocations
  • Short form agreements
  • Where a property has been approved to undergo an expression of interest process
  • Where an approved bespoke policy takes precedence e.g. Boatshed/Bathing Box Policy
  • Where Council is the Tenant

For more detail, please see the draft Leasing and Licensing Policy, or the FAQs on this page.

What is the proposed Rent and Fees Model?

Council rents and fees for community organisations have not been reviewed for some time. Some groups currently only pay the equivalent of 50 cents a day for the use of their sites.

The proposed Rent and Fees Model aims to provide a fair method of setting rents and fees under occupancy agreements and address historical anomalies.

The charges associated with the model are minimal and have been benchmarked against State Government other Councils. Some groups will be better off under the new model.

The draft Rent and Fees Model would decide how payments under leases and licenses are charged using three components

Rent/licence fee

  • ​Rent/licence fee

    A rental payment would apply to all exclusively occupied leased premises.

    A licence fee would apply to all licensed premises (occupied on a non-exclusive basis).

    Rents and fees would be tiered according to the nature and ability of the service delivery, and whether the premises can facilitate multiple uses and generate income.

    The recommended tiering classification for each Occupier is subject to review and confirmation by the property panel.

Contribution to Essential Safety Maintenance

  • Contribution to Essential Safety Maintenance (ESM)

    Council undertakes ESM on all Council owned premises as well as some Tenant-owned facilities.

    This would include but is not limited to items such as fire prevention/checking fire extinguishers/paths of travel.

    ESM is fundamental to ensure safe occupation of any premises. Any ESM contribution is subject to applicable legislation.

Maintenance contribution

  • Maintenance contribution

    Maintenance responsibilities for Community Organisations are progressively being transferred from Occupiers to Council, to ensure planned preventative as well as reactive maintenance can occur on time and to the correct legislative requirements.

    A contribution amount based on the tier of the premises would support increased delivery of maintenance services by Council.

    Any Maintenance contributions for Commercial Organisations is subject to applicable legislation.

Share your feedback

Complete our survey below by 11.59pm 21 September 2025, or contact the Property Management team at property@frankston.vic.gov.au

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